COMPANY INFORMATION

Mipela GeoSolutions is a technology company that has been connecting people with information for 25 plus years. We simplify how work gets done by providing our Clients with data management and assurance services using location information technologies.

The company’s strength lies in its experience and understanding of the energy and infrastructure sectors. Mipela GeoSolutions takes pride in the scope of its capabilities, enabling it to see a project through (concept, planning and design, construction, operations, decommissioning) from start to finish. The company consists of a longstanding enthusiastic team of professional and qualified personnel from a wide variety of backgrounds, who specialise in providing expertise in managing the lifecycle of data for linear assets across large geographical areas.

The company’s reputation is built on a professional approach in addressing the technical and business factors that drive our Clients’ data management needs. Mipela provides Clients with Solutions via our consulting services using our X-Info suite of software products to integrate with their existing systems, training and support they require to effectively analyse, configure and monitor their daily activities and tasks in the office or the field to continuously improve with assurance.

Our Purpose

Connecting people with information.

Our Vision

Support 100s of Businesses

Deliver 1,000s of Solutions

Connect 1,000,000s of People

Our Values

At Mipela GeoSolutions we are committed to working together as one team and value:Teamwork – working effectively with others with co-operation, participation and helping build strong team rapport
Communication – listening well, giving and receiving feedback and expressing ideas clearly and concisely both verbally and in writing
Customer Service – identifying, meeting and striving to exceed internal and external customer needs whilst maintaining ethical standards
Innovation and creativity – willing to challenge assumptions, test and evaluate new ideas and seek to develop new knowledge and information
Technical excellence – effectively understanding and applying technical skills and knowledge to carry out work efficiently and achieve high standards of quality.

Position Description

THE TEAM

Mipela achieves its success through our three-pillar approach in promising, delivering and supporting our clients. We provide this through the following teams: Client Success, Solutions and Administration. The Administration Team is responsible for connecting all internal areas with service and support in reception, office administration, logistics, human resources and finance in supporting our Clients. Reporting to the Finance Manager, the Finance Coordinator is responsible for supporting the business with service and support across all finance accounts payable and receivable administration activities.

KEY PURPOSE

Deliver professional, efficient and effective finance administrative support to thriving technology-as-a-service business.

RESPONSIBILITIES

Finance Support

Provide excellent customer service to internal and external stakeholders, such as suppliers, clients and staff on matters relating to Accounts Receivables (AR) and Accounts Payables (AP).
Ensure invoice and payment requests comply with corporate procedures and delegations
Assist in the development, implementation and continuous improvement of Accounts processes and systems which focus on best practice, in order to achieve the most efficient practices possible
Inputting of financial data as required to maintain accurate and up-to-date financial records
Provide administrative support and assistance to the Finance Manager

Accounts Receivable

Utilise WorkFlow Max, Xero and X-Info Connect (internal system) to maintain accurate records such as job management, invoicing and time sheeting
Create and check customer invoices as required
Reconcile AR agreed interval
Report on invoicing and receivables monthly, or as required by management, including debtor days and other KPI’s
Verify any account discrepancies
Follow up, collect and allocate client payments
Ensure AR procedures are up to date
Filing and data entry
Investigate and resolve customer queries
Process credit note adjustments with Managers approval
Following up Purchase Order numbers
Assist in month end processes
Other general AR tasks

Accounts Payable

Maintain an up-to-date accurate invoicing system
Enter all approved tax invoices into Xero and schedule payments
Ensure client reimbursable expenses are entered into WorkFlowMax for invoicing and Tax Invoice is issued

Reconcile AP monthly
Verify any expense discrepancies
Ensure Accounts Payable procedures are up to date
Filing and data entry
Investigate and resolve supplier queries

Other general AP tasks

Team Work

Contribute to the effectiveness of the Administration team by sharing knowledge, participating and collaborating with other team members
Support Mipela and its staff in efficient and effective finance administration
All other duties as and when required

KEY ATTRIBUTES

Relevant bookkeeping or Accounts Payable and Receivable experience would be desirable
Excellent communication, organisational and interpersonal skills
Professional telephone manner and presentation skills
Experience with Microsoft Office suite, Xero and WorkFlowMax
Attention to detail
Ability to prioritise and meet deadlines
The ability to think on your feet and have a go
A keen mind and willingness to learn new things
A keen team spirit and desire to participate with others
Demonstrated experience working in a team environment

VALUES

Proactively demonstrate and contribute to Mipela’s purpose, vision and values
Proactively contribute to the development of a safe and healthy workplace free of harassment and discrimination

Values (Feel)	Attitude (Think)	Behaviours (Do)
Innovation & Creativity	> I am Passionate, ‘I Love what I do’ working at Mipela! > I believe Innovation & Creativity is Valued (space to create) > I am Positive towards new ideas	> I Respect the Confidentiality of Mipela’s and our Client’s information > I Challenge the status quo, always looking for ways to improve our company, products and service > I Don’t give up (trouble-shoot)
Communication	> I Respect my colleges & clients > I am Honest with myself and others > I Seek to understand information to make a choice > I Appreciate both Business\Technical clients’ needs	> I first Listen without judgement > I am Realistic about conversations and negotiations > I believe in a better way to accomplish goals that’s a WIN/WIN situation > I Deliver information based on Client (Business or Technical context) Language
Team Work	> We Trust each other > I am proactive and take full responsibility	> We collaborate (brainstorm) + help each other > I DON’T let my team mates down
Customer Service	> I have Pride ‘can do attitude’ > I take Full Responsibility > I am Empathic	> I keep my Promises in professionally representing Mipela and myself > I actively manage/confirm Expectations (mine and clients both internally and externally) > I seek to Acknowledge my clients issue, we do the right thing in planning a strategy to the meet the needs, not afraid to say No (Client focused Not Client driven)
Technical Competency	> I love learning ‘curiosity’ > I care about what I do, the team and the company	> I am knowledgeable, skilful, efficient, accurate but always looking to Sharpen The Saw (exercise & nutrition, reading, planning and writing, study) > I am always willing to help out internally/externally and most importantly have fun!

Finance Coordinator